SalesWings provides you with an intuitive way to gain insights and profile your leads and contacts from all of your data: the Falcon rule builder.
Time based rules examples
Rule with Date condition (time-based)
Page visit & Relative Date based rule example
Rule Behavior & Guidelines
The following guidelines are important to note ℹ️
Make sure that you define the use cases and goals with your team before setting up tags and scores
SalesWings support is available to help you set up or review your rules
New tags and scores are always applied for all leads, retrospectively and automatically moving forward
For example, if you create a new tag based on a pricing page visit, all your existing leads will be updated with the tag. Future leads visiting the page, will automatically be tagged
Changes to your tags, scores, as well as new scores, will be updated and will also reflect the changes in Salesforce, Marketing Cloud, and other integrations you use
Applying rules may take several seconds or minutes, depending on the volume of leads you have
SalesWings Rule Builder
Tagging & Scoring Builder Interface
With our intuitive, no-code rule builder you can easily define rules when leads automatically pick up tags, or when their score should change.
Important is that you align on use cases with your team, and set them up with purpose in mind. Your success manager is available at any time for a work-shop or session! 🙂
Tag Builder Interface
Click + to create a new tag
Give the tag its name
Choose generic words so that your colleagues understand the purpose and meaning when seeing it
Consider using prefixes to categorize tags, to make it easier to filter them when using tags in other systems. For example "UK - Service interest" for a tag specific to the UK market
Choose a color for the tag
If you don't select a color, that Tag is white
Tags are sorted by color in the sales insights view
Using the same color by tag category is a good idea, for example use "yellow" for all product related interests and "green" for all buying signals
You can choose to display or hide the tag in the sales insights view
Hiding a tag has no impact on the synchronization to other systems
Define your rules, when a tag should be applied / collected
Filter amongst all your tags, when looking for an existing tag
Score Builder Interface
Click + to create a new score
Give the score its name
Choose generic words so that your colleagues understand the purpose and meaning when reading it, for example "Product X score" (not: "Score 1")
Use emojis for better usability and to easily filter reports or segments in Salesforce or other systems
Choose a color for the score
Scores are sorted by color in the sales insights view
Using the same color by score category is a good idea, for example use "yellow" for all product related scores and "green" for all Counters
On the right you can also see the maximum possible points for all rules you have set up
Define your scoring rules, when points should be added or removed
Filter amongst all your scores, when looking for an existing score
Tagging & Scoring Conditions, Rules and Groups
The various data points are available for all automations in SalesWings, whether for tagging, scoring, or sales alerts.
Adding a condition
Click + to add new rules, conditions, groups, or criteria
Select conditions in the drop down
Available Conditions and Logic
Attribute: Create a rule based on Custom Attributes which you received about leads
Email address: Create rule based on the leads email, or email domain (i.e. gmail, key accounts, competitors etc)
Tags: Create rules based on Tags. You can also create a new Tag when a lead has 2 related tags, for example to identify cross-selling opportunities or bundle interest
Predictive Score: Create a rule depending how engaged a lead currently is
Score: Create a rule when a lead has a certain score / reaches a score threshold
Custom Event: Create a rule when a lead has received a Custom Event
Form Submit: Create a rule when a lead has submitted a form on a specific URL
Page Visit: Create a rule when a lead visits a specific URL. Keep in mind that this includes UTM and other parameters, if you'd like to run a rule when someone clicks on a campaign, channel, medium or else (useful for Counters)
Group: Create more granular rules and nested rules
Building Rules and Examples
💡Form Submission example
Here we choose to run a rule when a form is submitted
Conditions available to filter
URL: Defines on what URL the form has to be submitted
Referrer: Defines from where the lead came to reach the page, where the form was submitted
Date: Defines during what date range the form has to be submitted
Relative Date: Defines during what time range the form has to be submitted
💡 Form submission - Rule example
In the above example, the rule will be triggered when a form is submitted on a URL where the keyword "blog" is present.
💡Page visit example
Select your condition, here the "Page Visit"
Click on + to add choose filter conditions, which will identify the exact page visit
Here we look at a URL with a specific UTM parameter to target a campaign click
Create a Group (see below) to do more granular rule building
Click here to copy a condition
💡Page visit & Date based rule example
Here we want to run a rule based on a page that was visited
Choose how your criteria should be behave
ALL: this means all defined conditions have to be true for 1 single URL
ANY: this means at least 1 defined conditions has to be true for ANY URL visited
In this example, the URL has to have both texts in the same URL, so both "utm_campaign=spring" AND "/download-guide", for example:
www.website.com?utm_campaign=spring > Rule does NOT run, because "/download-guide" is missing
💡Page visit & Date based rule example
In the above example, the rule will be triggered when a URL is visited with a UTM parameter "utm_campaign=spring" (i.e. from a spring paid or email campaign) AND the same URL needs to have the text "/download-guide" in the URL.
You can now, for example, select a date range when the page has to be visited
Pick an option and a date
You can define your time zone in the tab "Account Settings"
💡Page visit & Relative Date based rule example
Pick "Relative date" to look at a time range
Pick whether the page should be visit before or after a certain time range
You can now measure the relative date in several intervals
💡Page visit with granular rule using "Group"
Use a "Group" to nest additional rules for highly targeted rules
Choose ALL or ANY, like described above
In this example, because we choose ANY, the same URL needs to have either "whitepaper-1" or "whitepaper-2" in the URL, on top of the other rules
💡Custom Event Rule Example
This score has 2 scoring rules, one which applies points a single time, and one which adds points multiple times, each time a lead gets a custom event.
This rule adds 5 points every time, but not more than 3 times, when the custom event matches the rule criteria. The lead can therefore collect maximum 15 points for this rule.
This rule adds 10 points once.
Choose the condition "Custom Event"
By choosing "ALL", you can set multiple conditions which are all looking at a single custom event. In other words, all conditions within the rule have to be true for 1 custom event.
In this example, the Custom Event needs to
have the keyword "video" in the event name or event category, AND:
the URL condition defines where the custom event needs to be fired, in this case on a URL where the keyword "resource-library" is present
In this example, the Custom Event needs to
have the keyword "chat engagement" in the event name or event category, AND:
the Custom Event has to be received within the last 30 days
This scoring rule looks at the event name in a granular way. The rule will look at 1 single Custom Event, and make sure that both conditions are true for the same event.
Choose ALL to make sure that all conditions have to be true for a single Custom Event
Define your conditions for this event, in this example we're looking for 2 keywords in the same Custom Event
Getting Support 🙂
As always, don't hesitate to contact our friendly support if you want to show a rule that you have built, or have questions!